A Better Film Crew List Template Booking Sheet

Production contact lists tend to be pretty simple (name, role, email, phone). But what about all the other details you’ll need to commonly keep track of for cast and crew (i.e. day rates, paperwork status, agent contact info, wardrobe sizes, etc.)? How about vendors, props, or rentals?

Whether you’re looking for a simple production contact list template, or a more in-depth booking sheet to track the finer details — we’ve got you covered. Our booking sheet comes with the following sheets:

• Film Crew List Template (including list of film crew positions)
• Cast List Template
• Vendors List Template
• Props
• Expendables
• Rentals

For a deeper knowledge of crew positions and roles, learn who does what on a camera crew.

1. Film Crew List template sheet 

Managing details with the Film Crew List template sheet

The Crew tab is where you track all your potential and booked crew members. In our booking sheet, we’ve included a list of film crew positions most commonly used on productions, broken up by departments. The columns indicate useful details to collect for each entry.

Feel free to modify the project contact list template as needed. Here are some additional columns you could add:

• Credited names
• Allergies
• Special requests
• Emergency contacts

2. Cast List Template

Managing the Cast List

Moving on from the film crew list, the Cast List tab holds all the information related to actors, models or hosts. Again, feel free to add additional columns that fit your production needs. Here are some column ideas for talent:

• Agent information
• Wardrobe measurements
• Preferred credited name
• Preferred airport
• IMDB links
• Number of rehearsal days

3. Vendor details in one place

Add vendor columns to booking sheets

If you work on multiple projects with different production companies or on COD accounts, sifting through paperwork for details can quickly become a time sink. Here are some additional vendor columns you may want to add to your booking sheet:

• Rental details
• After hours details
• Emergency contact
• Number of days equipment is needed
• Map-links (for quick copy-pasting into emails / text messages)

4. Identify key props

Identify key props for scenes and how to source it

5. SHOPping list for runners

Listing expendables and crafty in one place

Expendables are items that the production unit should consider bringing to set or basecamp. They range from tables, chairs, trash cans, coolers to crafty snacks. To give you a head start, we have included some of the most common expendables and quantities in this one template . Feel free to modify it as needed.

This sheet (particularly the ‘crafty’ section) can be printed to become a shopping list for runners.

6. The Rental Sheet

List out rentals by department and where/how to acquire them

Much like the Props and Expendables sheets, the Rentals sheet outlines the gear that should be rented for each department. Sometimes it may be more cost-effective to purchase or borrow equipment rather than rent it so we included a dropdown to identify how the item will be sourced. Some columns you may want to add:

• Pricing
• Vendors
• Pickup and drop-off dates
• Who will pick it up

Avoid reentering the same information, as StudioBinder automatically fills in the gaps on call sheets and shooting schedules. Track the status of your call sheets, and when someone's missing, easily find their call sheet status and contact information in one place.